Autostore


 

The process of document capture is based on two key points: a source (scanner, multifunction device, e-mail, and much more) and a destination (database, document management system, folders). The data capture can be optimized thanks to Autostore, a middleware software that lays between source and destination and offers a key value: the automatic process and routing.

 

How it works:

Autostore is a middleware software that covers three main phases: document capture from multiple sources, their processing and route to multiple applications.


Capture
Documents acquired by Autostore could come from:

  • Network devices (multifunction, digital copiers)
  • scanner (both Twain and ISIS)
  • network folders or desktop PC
  • POP3 e-mail
  • XML


Process
Autostore processes include:

  • OCR (ABBYY FineReader, ScanSoft)
  • Forms recognition (Open Forms)
  • Image processing (enhancement of the image quality, split, rotation, deskew, ...)
  • Barcode recognition (linear and 2D) with document indexing and split
  • Document security (RCB, RC2e RC4)
  • Document convertion (searchable PDF, RTF, XLS, e...)

 

Route
After being captured and processed, documents are then sent to multiple destinations:

  • Document management systems (Documentum, Hummingbird, iManage, TRIM, Domino.Doc, IXOS, MS SharePoint)
  • collaboration software (Microsoft Exchange, IBM Lotus Notes/Domino)
  • fax server (Biscom, Castgelle, Lotus Fax for Domino, RightFAX)
  • printers, multifunction devices, e-mail
  • enterprise archives (HP RISS)

 

Benefits:

Having Autostore integrated means to streamline a lot of processes. An example: an insurance company needs to archive different kind of policies coming from different agencies. The users will send scanned and indexed policies to the central server, with a very simple thus secure procedure. The barcode technology allow to skip the indexing process, but just press a button on the front panel. Once scanned, the policies will be addressed to the Autostore server at the headquarters, then processed and placed in specific folders with specific names.




See Also